CCPA NOTICE

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iX.co California Employees and Job Applicants: CCPA Notice

Last Updated: July 22, 2020

Under the California Consumer Privacy Act (“CCPA”), iX.co job-applicants and employees who are also California residents are entitled to receive this notice of the categories of personal data collected by Infront X, LLC (“iX.co”) and the purposes for which the personal data may be used. This notice is not intended and shall not be interpreted as extending any rights under the CCPA to individuals who are not considered California residents.

What is “personal data” for the purposes of this CCPA Notice?

Personal data is information that can identify, relate to, describe, be associated with, or be reasonably linked directly or indirectly to a particular individual or a household. Information that has been de-identified or aggregated is not personal data.

The Right to Notice. If you are a job-applicant or employee of iX.co, and you are a considered a resident of the State of California, please note that iX.co may collect the following categories of personal data:

Categories of Personal Data

How the Personal Data is Used

Identifiers and Contact Information

This category includes names, home addresses, telephone and mobile numbers, email, dates of birth, social security numbers, driver’s license or state identification numbers, bank account information, IP addresses, passport numbers, and other similar identifiers and contact information.

  • Collect and process employment applications, including confirming eligibility for employment, project, background screening, and onboarding
  • Processing payroll and employee benefits plan, and related administration of the benefits plan
  • Maintaining personnel records and record retention requirements
  • Communicating with employees and/or employee’s emergency contacts and plan beneficiaries
  • Complying with applicable federal, state and local labor, employment, tax, benefits, workers’ compensation, disability, equal opportunity, workplace safety and related laws
  • Complying with applicable federal laws related to the application and maintenance of employer-sponsored visas and immigration.
  • Preventing unauthorized access to or use of iX.co property, including our systems, devices, networks, and information
  • Ensuring adherence to iX.co policies
  • Investigating complaints, grievances and suspected violations of iX.co policies

Characteristics of Protected Classification Information

This category consists of characteristics of protected classifications under California or federal law, including, but not limited to, race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, gender identity, age, or sexual orientation.

  • Complying with applicable state and federal Equal Employment Opportunity laws
  • Complying with applicable federal laws related to the application and maintenance of employer-sponsored visas and immigration
  • Design, implement, and promote iX.co’s diversity and inclusion

Biometric Information

This category includes fingerprints, faceprints, or health data.

  • Complying with applicable state and federal Equal Employment Opportunity laws
  • Complying with applicable federal laws related to the application and maintenance of employer-sponsored visas and immigration

Internet or Other Electronic Network Activity Information

This category includes phone calls, voice mails, text messages, web browsing history, search history, email communications, social media postings, and information regarding an employee’s interaction with a website, application or advertisement on iX.co owned or controlled devices or digital properties (e.g. www.ix.co), or stored on employee’s personal devices that are used for company business.

  • Facilitate the efficient and secure use of iX.co’s information systems
  • Ensure compliance with iX.co policies and procedures
  • Complying with applicable state and federal laws
  • Preventing unauthorized access to, use, or disclosure / removal of company property, records, data and information
  • Investigate complaints, grievances, and suspected violations of iX.co policies

Geolocation Data

This category includes location history via devices.

 

  • Provide IT-support
  • Ensure compliance with iX.co policies and procedures

Audio, electronic, visual, thermal, or other similar information

This category includes photos and videos of employees.

  • Employee spotlights
  • Training videos

Professional or Employment-related Information

This category includes the following types: (i) data submitted with employment applications, including employment history and employment recommendations; (ii) background screening; (iii) work authorizations; (iv) performance and disciplinary records; (v) compensation and bonus data; (vi) benefit plan enrollment and participation; and (viii) leave of absence information, including religious and family obligations, physical and mental health data concerning employee and his/her family members.

 

  • Recruiting
  • Collect and process employment applications, including confirming eligibility for employment, project, background screening, and onboarding
  • Employee benefit plan and program design and administration, including leave of absence administration
  • Maintaining personnel records and complying with record retention requirements
  • Communicating with employees and/or employee’s emergency contacts and plan beneficiaries
  • Complying with applicable federal, state, and local labor, employment, tax, benefits, workers’ compensation, disability, equal employment opportunity, workplace safety, and related laws
  • Preventing unauthorized access to or use of the company’s property, including iX.co’s information systems, electronic devices, network, and data
  • Ensure compliance with iX.co policies and procedures
  • Investigate complaints, grievances, and suspected violations of iX.co policies

Education Information, defined as information that is not publicly available personally identifiable information (PII) as defined in the Family Educational Rights and Privacy Act (20 U.S.C. section 1232g, 34 C.F.R. Part 99)

This category consists of education records directly related to a student maintained by an educational institution or party acting on its behalf, such as grades, transcripts, class lists, student schedules, student identification codes, student financial information, or student disciplinary records.

  • Collect and process employment applications, including confirming eligibility for employment, project, background screening, and onboarding
  • Complying with applicable federal laws related to the application and maintenance of employer-sponsored visas and immigration
  • Promotion of iX.co and its employees to clients

To carry out the purposes outlined above, iX.co may share personal data with third parties, such as background screening vendors, third-party human resources (e.g. Extensis), information technology vendors, benefit plan providers, 401(k) provider, outside legal counsel counsel, and state or federal governmental agencies.

iX.co may add to the categories of personal data it collects and the purposes it uses personal data. In that case, iX.co will update this notice. This notice will also be updated no less than on an annual basis. If you have questions about iX.co’s privacy policies and practices, please contact legal@ix.co.